Share Accounts/Passwords with Third Parties

Any user in Securden can share accounts owned by them/shared with them to a third-party user outside the organization. They need the email addresses of the third parties who need access to the account.

Pre-requisite: To send accounts to external user emails, you need to configure the email server settings which are available under Admin >> General >> Mail Server Settings.

To share an account, navigate to Accounts >> Select the account to be shared >> Actions >> Share with Third Parties

This opens the GUI shown below:

Each account is shared with an access timeframe to the third-party users. You need to specify the following details before sharing the account:

• Email addresses: You need to specify the email address of the third-party user. If you are sending this account to more than one recipient, you must specify their email addresses in a comma- separated format.
• Activate Now: You can select this option to allow the third-party to access the account immediately after sharing it.
• Activate Later: You can select this option to allow the third party to access the account at a specified date and time.
• Terminate access: You must specify when the account access should be revoked from the third-party. Specify the date and time after which they will be unable to access the shared account.
• Reset password after access termination: Enabling this checkbox will ensure that the password of the remote machine is changed after the third-party access is revoked.

Once you have set up the access duration and password reset configurations, click on Share to send the account as a HTML link to the third party.

Terminating Third Party Access

You can see which external users have shared access to this account from the Manage Share tab.

If required, you can select the email of the user and Terminate Access to the account. This will end their access regardless of the time-duration defined.

How external users access the shared account

The external user who receives the shared account will find a link in their email id as shown below.

Upon clicking the link, they will be taken to a Securden OTP verification page. This OTP can be found in the inbox of the external user.

On entering the OTP and clicking Verify, they will be able to access the account shared with them.

They can click the View password (eye icon) to see the hidden password. When the duration of access expires, the account access is revoked, URL becomes invalid, and the password of the machine is reset.

Copy Account Direct Access URL

You can share the account to a user with a direct access URL. The user to whom you are sending the URL should have a user account on Securden and have at least an open connection privilege to access the account.

Navigate to Accounts >> Details >> Actions >> Copy Account Direct URL